Inventory in Odoo

There and back again, or how to know about the goods movement in Odoo.

I warn you beforehand that his is the description of the Community Edition Odoo v11 and all described functionalities and setting depend on authorisation of individual users and identical configurations of the system. 

Just like by Sales or Invoicing in Odoo, the module Inventory is connected in the whole Odoo system. I dare to say, that it is not possible to use it separately.

Exceptionally, we start with the setting of the module. Maybe the most important step in setting is the multi-warehouses possibility. That means the possibility to have more warehouses. The default setting in Odoo allows only one warehouse, but if you turn on this extension, you can have several warehouses.
The warehouse in Odoo doesn’t have to mean physical warehouse – meant as a building in an industrial zone at the end of a city. It can be a warehouse in every shop, business premises or city or it can be even virtual warehouse such as reclamation, depreciation, production, etc. Those warehouses will be needed for sure.
The next setting is the possibility of multi-step routes. Routes can be imagined as a route of goods. Very simply said, it can be a case, where all goods people complained about has to go through the main warehouse and then continue into the virtual warehouse Reclamation.
It can mean that the product goes from the branch store from Pilsen Olympia into the head office in Prague and in the next step into the Reclamation office.
These routes can be arbitrarily set up according to your defined company processes. 

In praxis, those routes are markedly more complicated. You can define how goods will be accepted into the warehouse, where it continues to go if it´s being sold. The basic devotion in routes is the question if it the move from/into another location or a production. According to it, the type of operation is being assigned – we´ll get to it later.
Every route is tied up to a concrete warehouse and in the case of multi-company mode even to the company.
 

We can continue in the Inventory module, as usual, the first view is the “dashboard”. It is an easy display of stock operations in the form of tiles. But it doesn´t have to be „easy“.

The more stocks and operations and companies you add, then maybe you start to get lost. But there are filters, groupings, and favourites for this situation. You easily setup the view of the stocks according to every company or according to the operation.

Operations show you all stock operations within the whole Odoo. Thanks to the setting of the user rights, every user can see the information he/she needs. Black marked item is in the status done, which means that it was finished. Red marked items are those, which are in the status waiting or ready.
In the chart you see the customer´s or supplier´s name, the source document – mainly it is a sales order (SO) or purchase order (PO). The matter, of course, is the stock operation labelling.

Odoo, in the default setting, marks operations like WH for warehouse. Then it continues with OUT or IN – if it is storage of picking up goods, and then the numeral marking follows.
With filters, you can quickly display the company or the type of operation or the source document. With the search, it is similar.With the click on the record, you see its details where the list of products, the amount and where in the stock record they are.

Batch Pickings is a super thing that makes you simplify your work. It works similar as batches when you enter the bank order. Similar way you create a batch here and add into it chosen stock instructions. You can ratify all of them at once and end your work. 

The next necessary tool of the Stocks module are inventories.
You can view inventories – because you see the list on the screen, or you can create a new inventory. You can choose if you make an inventory on all products, product categories or just of a concrete product. The company is automatically filled according to the actual login, the date of the inventory can be chosen. 
Right under inventories are depreciations.
This category isn´t meant as a depreciation of assets but as a depreciation of products. It is mainly about defective products which are needed to be depreciated from stock because they cannot be sold (or used during production). It can be unrecognized claim or depreciation during inventory. 
Landed costs is a function in Odoo which helps you to count their value according to the bought products. The first step is to create individual kinds of landed costs as products. Things such as insurance, transport, and customs can be created there. Important thing is to cross in the product card that those are landed costs because this way a setting appears. The method of calculation is, for example, according to the weight, capacity, amount, etc.
Run schedulers
It is an action, which makes sure that Odoo reserves available supplies for the fulfilment of current orders and verifies if some rules for reorders should be started. 
Main data
I always say that in Odoo, there are at least 2 ways how to get to a wanted thing. The part of information contained in the menu Main Data matches to it. You find a click to products and product variations. 
Reordering rules
Thanks to this function Odoo watches over the minimal amount of products in the stock. You can define a rule that a product Screw has the minimal amount in the stock 100 pieces and the maximal amount is 10 000 pieces. In praxis, that means that if the amount is under the limit 100 pieces, Odoo automatically creates a requirement for purchase and reorders the article into the maximal limit that should be in the stock, which is in our example 10 thousand pieces.
Of course, you have to send the requirement to your supplier/suppliers, but it will be trifle compared to the watching over x thousand components. 
Rules of reordering work only within the company you are logged in.
        With few click, you can view several sets. One of the main of them is the state of the stock to the date. This report tells you the amount of individual products you have and how many is booked. If the product is in more stock locations, you have divided them. „Similar“ report will appear through the possibility of Stock Valuation. Again, you see here the product list and their actual amount, but instead of the booking information, you´ll se the amount on stock, that means that BMW has a stock for 150 million € and metal mats for only 40 €.

        The last important set is the stock movements. You see individual stock movements – a product, its connection on a module sale or purchase, from where to where the movement was done and in what amount it was done. Further, you see the status of the stock movement – from the default settings you see only „done“.However, if you cancel the filter, other possibilities appear. With the filters in sets, you can display almost anything.























        In Odoo Stocks, there exist many ofther settings and functions. They are just a little hidden. For example, the method of stock valuation is being set up in the product category. You didn´t heard about product category? If you have the feeling that you are not using it – you are. You just have your products in „All“ category and you don´t know about it. 

        So, in the product category, doesn´t matter if you are in All or Jumpers or Screws, you set up the method of valuation. It can be the real price, FIFO or the method of average price. In the combination with the valuation method – the methods are further extended by manually or automatical possibility. Shortly said – the possibility „automatic“, the system creates an intern posting of the stock requisition or receipt card after filling or emptying of stock – that means standard price, average price or FIFO.

        Those functions are being treated in our Flexibee Bridge which connects Odoo and Flexibee – for more information read the article.

        Other Stocks setting is hidden in the setting of Stock accounts. The setting of the stock account can be found on the product, eventually in the product category. You can set a different account for the reception and the release of the good from Stock. You can even use a different account of the valuation of the stock.

        We know that the usage of accounting doesn´t make really sense for the Czech user, but the possibility is still here, for example, for foreign companies. 

        In Conclusion
        You can have „unlimited“ amount of companies in Odoo.You can have „unlimited“ amount of companies in Odoo. 
        Odoo watches over the amount of goods in the stock and prepares the requirement for purchase so you won´t experience a situation where you would have nothing to sell. 
        Odoo watches over the continuity of all modules from Purchase, Stock, Production, Sales, Billing.
        You can choose how it should count the inventory valuation – if by the method of average price, real price of FIFO and if the inventory valuation is going to be done manually or automatically.
        Automatic re-stocking orders work here, so you can define the routes of goods. You can use planners and book goods during ordering.

         Are you interested in inventory management? Call us. We can have coffee and we can talk about it.

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